Facility Rental

Room Availability

Rooms at Central Rivers AEA are available for usage by community groups and organizations (as defined below) include meeting rooms in Cedar Falls, Clear Lake and Marshalltown; classrooms and meeting rooms at instructional facilities and swimming pool at Marshalltown.

Room Reservation System

Times

Rooms are available for usage by community groups and organizations from 6:00 am to 10:00 pm Mondays through Fridays, and on Saturdays from 8:00 am to 5:00 pm.
Scheduling room usage for activities that require AEA personnel to be present outside normal AEA business hours may be arranged at additional cost to cover the cost of required personnel.
Scheduling beyond these hours will require special permission and may include an additional fee for operations expenses.

Priorities/Scheduling/Fees

Priorities, scheduling and fees for room use will be as follows:

Central Rivers AEA staff & state partners:

May schedule rooms anytime for the following school year.
No fees for AEA staff representing Central Rivers AEA or for AEA-sponsored events.

Education partners:

Accredited public and non-public schools within the Central Rivers region, and human service or governmental agencies whose events directly support the Agency’s strategic goals.
May schedule rooms up to three months in advance.
Rental fees are waived in support of the Agency’s mission of service to students and schools.

All other community groups and organizations:

May schedule rooms up to three months in advance.
For bookings* more than three months ahead, contact the designated person listed below. The standard fee schedule applies (seen below).

Central Rivers AEA may change the venue for outside bookings up to 30 days before the event. The Chief Administrator or designee can schedule or reassign rooms in consultation with requesters, aligning with the Agency’s mission.

Procedures to Schedule a Room

For rooms in Cedar Falls, Clear Lake and Marshalltown Conference Centers:

If you have a Room Management System account, use the online reservation system on the Central Rivers AEA website.
If you don’t have an account, call the contact person listed below to set one up, then follow the online reservation steps.
Once you make an online reservation, an AEA scheduler will send a confirmation email.

For all other AEA facilities (Swimming Pools):

Call the appropriate contact person listed below to schedule. Complete and return a Reservation Form to finalize the booking.

Contacts:

Cedar Falls Conference Center Receptionist: 319-273-8200
Clear Lake Conference Center Receptionist: 641-529-4200
Marshalltown Conference Center Receptionist: 641-844-2400

Most meeting rooms are equipped with a projection device and screen. If additional equipment is needed, or to verify equipment availability, call the site contact person for information.
No tape or tacks should be placed on any of the wall surfaces.
Food and drink are allowed in the meeting. However, if there are any spills, notify the building receptionist immediately.
There should be no open flames (e.g. candles) at any time in the meeting or other places within the building.
If food is served as part of the function, please place all paper cups, napkins, etc., in the wastepaper baskets when the meeting is over.
Our heating/cooling systems are programmed for a night setback. If you have concerns about the temperature control during the workday, contact the building receptionist for assistance.
All meeting room doors are fire doors and must be kept closed at all times.
If you have a meeting scheduled and do not plan to use it, please cancel use of the room on the AEA website or contact the facility contact person.
If special accommodations are needed, contact the building receptionist to discuss arrangements or utilize the online reservation system to indicate those accommodations.
For any event with student participants, adult supervision is required in all areas at all times.
Follow any regulations unique to any facility.
Make the following announcements to participants:
- Location of restrooms.
- No alcoholic beverages anywhere on AEA property.
- No smoking anywhere on AEA property.
A kitchen is available in Cedar Falls, Clear Lake and Marshalltown offices to assist with preparation, storing, and serving food and beverages. Please contact the building receptionist for assistance.
A certificate of insurance ($1 million) is required for usage of swimming pools.
Emergency contacts will be posted in each office as well as in the reservation system.

Cedar Falls Office

Kevin McKenzie 319-269-9368
Karl Kurt 319 551-1160

Clear Lake Office

Melissa Hesner 319-939-2515

Marshalltown Office

Marc Snavely 319-273-8246
Brenda Streets 641-351-9415

Spaces:

Space	Fees	Cedar Falls	Clear Lake	Marshalltown
Large Conference Room	$40 per hour	A1 (3231 sq ft) A2 (3231 sq ft) B (2993 sq ft) C1 (3231 sq ft) C2 (3231 sq ft)	Room A (1520 sq ft)	N/A
Small Meeting Room	$25 per hour	Cedar River (800 sq ft) Iowa River (622 sq ft) Wapsie (361 sq ft) Shell Rock (438 sq ft)	B (660 sq ft) D (567 sq ft) F (676 sq ft) H (972 sq ft) I (576 sq ft)	A (651 sq ft) B (651 sq ft) C (651 sq ft) Flex Room (912 sq ft) G (806 sq ft)
Team room	$20 per hour	Central Perk Little Turkey (223 sq ft)	C (220 sq ft) G (240 sq ft) K (240 sq ft) Z (210 sq ft)	Ed Serv Conf Room (161 sq ft) D (225 sq ft) E (255 sq ft) F (224 sq ft) Z (156 sq ft)

After hours/weekend hourly rate for Custodial assistance $50 per hour
After hours/weekend hourly rate for Technical assistance $50 per hour (2 hour minimum)

Extra Information

Rooms are not available to following groups (other limitations and restrictions not listed may also apply):

Fund-raising events (unless such activities will benefit the Agency or students within Central Rivers AEA).
Private vendors selling or promoting products for profit.
Political parties with the exception of Caucus meetings. *See Iowa Code below.
Gymnasiums are not available for dances or athletic activities.
Private parties or receptions, etc.

Does not include non-partisan community meetings, i.e., legislative forums open to the public. Caucus meetings are allowed per Iowa Code:

43.93 PLACE OF HOLDING CAUCUS. Each precinct caucus shall be held in a building which is publicly owned or is suitable for and from time to time made available for holding public meetings wherever it is possible to do so. Upon the application of the county chairperson, the person having control of a building supported by taxation under the laws of this state shall make available the space necessary to conduct the caucus without charge during presidential election years and at a charge not greater than that made for its use by other groups during other years. When using public buildings, the county chairpersons shall cooperate to attempt the collocation of the caucuses.