Destruction of Records Notice & Notice Regarding Records
1. FERPA.
Central Rivers Area Education Agency (AEA) maintains records on each student served in order to facilitate the instruction, guidance, and educational progress of the student. The records contain information about the student and his/her education. These records may include, but are not limited to, the following: identification/directory information, permission(s) of parents for evaluation and placement, support services reports, Individual Family Service Plans (IFSPs), Individual Education Programs (IEPs), and external agency reports. These records are located at the local field office of Central Rivers AEA serving the local school district.
Authorized persons have the right to review education records of the student, have those records explained, obtain copies of the records, and write a response to materials in the records. They also have the right to challenge the content of the records they believe are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under the Family Educational Rights and Privacy Act (FERPA). The Agency’s policy on student records can be secured upon request by contacting Central Rivers AEA, 1521 Technology Parkway, Cedar Falls, IA, 50613, or phone 319-273-8200.
Agencies and organizations, as identified in FERPA regulations, may have restricted access to student records without prior written consent of the parent or student over the age of 18 years. The AEA discloses education records without prior written consent under the FERPA exception to school officials with legitimate educational interests. A school official may include, but is not limited to, a person employed by Central Rivers, its board, service providers to students (including school district administrators, instructors, and other support staff), consultants, contractors, volunteers, job shadows, and other agents of Central Rivers. Any other access to student records shall be only upon written consent or upon court order or legally issued subpoena. A Record of Access is maintained so that parents may learn who has viewed their student’s records.
2. Record Maintenance/Destruction.
It is Central Rivers AEA’s policy to destroy the following information deemed no longer needed for determining educational services for its students:
Any electronic communication specifically maintained as a student record more than five years old; Any agency records specifically maintained as a student record that is not related to Early ACCESS or special education more than seven years old; and Underlying information reported in IEPs/IFSPs (i.e. progress monitoring probes, staff notes and evaluation data) more than two years old.
Be advised that this information may contain personally identifiable information regarding students. If you would like a copy of these materials prior to destruction, please contact Central Rivers AEA at 319-273-8200.
Students and parents may file a complaint with the U.S. Department of Education concerning alleged failures by Central Rivers AEA to comply with the requirements of FERPA. Correspondence should be addressed to: Family Student Private Policy Office, U.S. Department of Education, 400 Maryland Avenue SW, Washington, DC 20202